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Conference man's "zero error" console Guide  /会议人的“零失误”控台指南
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Conference man's "zero error" console Guide

2022-04-22935

There are many different standards to measure the success of a meeting, but the intuitive and important standard is whether the on-site process of the meeting is smooth. Stage, lighting, sound, screen, PPT and other items may directly affect the presentation of on-site effects, so whether the console is in place is a very key link in running a meeting well.


1. Check and test whether all equipment can operate normally, and whether the number and placement of equipment meet the requirements:



01 number of microphones goose neck microphones are generally configured on the podium or podium, and mobile microphones can be configured according to the size of the venue and meeting requirements.



02 placement of console computer and teleprompter if there is a teleprompter in front of the podium, the console computer can be placed at the console under the podium. If there is no teleprompter, use two computers to control synchronously, one on the podium and one on the console, so that the speaker can watch the PPT speech on the podium without turning to the screen. On the other hand, when the next speaker comes on stage, the computer under the podium can switch the PPT without requiring the staff to switch on the stage, which will affect the overall stage presentation effect.



03 check the cable connection, audio cable, display cable, video control cable, microphone cable, computer cable, etc. it needs to be checked repeatedly to ensure that there are no major accidents such as black screen and no sound due to looseness.



2. Before the meeting, the on-site presentation of a meeting cannot be completed by one person. It needs the cooperation of the host, interactive guests, light controller, sound controller, video controller, cameraman and even the master of live broadcasting. When many people participate, communication is particularly important. We need to prepare the script in advance (as shown in the figure below) and communicate the action instructions of each link with all parties before the meeting to ensure that each participant can well understand your requirements.



3 preparation of screen display material and audio material



01 screen display material preparation according to the screen size of the venue, the screen can generally be divided into three screens: left, middle and right. According to the needs of the meeting, we need to check what content is played on each screen in each link very strictly and carefully before the meeting. Any word or picture error may become a major accident. Preparation of ppt: usually, a PPT will be prepared before the meeting to sort out the content and sequence to be played on the main screen with PPT. If there are pictures to be played in full screen, they can be prepared separately with folders. Preparation of guest speech ppt: before the meeting, it is necessary to test the PPT of each speaker and check whether there is video or audio in it to ensure smooth playback, especially when the video is played from beginning to end, so as to prevent partial distortion and jamming.



02 audio material preparation



According to the needs of the meeting, prepare the music played in different links in advance, such as the music during the tea break, the music of the guests when they go on the stage, the music during the award ceremony, and the music at the end of the meeting



4 rehearsal before the meeting



During the rehearsal before the meeting, it is an important preparation link to ensure "zero mistakes" in the venue. Several key points to pay attention to during rehearsal:



01 during rehearsal, the equipment shall be placed in the same position as in the formal meeting. Such as console computer, etc.



02 rehearsal should follow the actual process from beginning to end. Don't ignore the details.



03 all playing pictures should be checked repeatedly to ensure that there are no errors in Avatar, person name, position and time.



04 the PPT or PDF presentation documents of all speakers should be demonstrated once to ensure that the audio and video can be played smoothly.



05 ensure that the page turning pen can turn the page smoothly, and do not fail to turn the page due to different ppt or PDF files.



06 if wired, ensure that there is no problem with the network speed, light, picture and sound of on-site and on-line guests during rehearsal. And ensure that it is consistent with the meeting site. It is suggested that online guests do not change places to connect as far as possible.



07 if the host is unable to participate in the rehearsal, he / she should communicate the process and special precautions of each link with the host in advance, and prepare the host's crosstalk. Although zero error does not exist, the probability of error is inversely proportional to the adequacy of preparation. If you want to approach the "zero error" console, you need to make full preparations before the meeting. If we do well in the above four points, we can all be a "zero error" console man.